Free Proposal Generator
Describe the project, deliverables, timeline, and price, and turn it into a clean, client-ready proposal — then print it, save it as a PDF, or download it.
This free proposal generator runs entirely in your browser: enter the project title, overview, deliverables, timeline, and pricing, and it assembles a formatted proposal document as you type. Nothing is sent to a server — print it, save it as a PDF, or download it as a plain-text file when you’re done. No account and no watermark.
Project Proposal
Prepared by your business for your client
2026-09-06
Timeline
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Investment
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Terms
This proposal is valid for 30 days from the date above. 50% deposit due to begin work.
The seven sections of a proposal that wins work
- The client’s problem, in their words. Open by restating what they told you. Proposals that begin with the agency’s own credentials lose the reader before the price.
- The outcome you are proposing. One or two sentences describing the state of their business after the work, not the activity you will perform.
- Deliverables. A specific, countable list. “Five-page website, responsive, with a CMS” rather than “web design services”.
- Timeline and milestones. Phases with dates, and what you need from the client at each stage. Client dependencies stated in the proposal prevent most schedule disputes later.
- Investment and payment schedule. The total, how it is split, and when each part is due. A deposit before work starts is standard and reasonable.
- What is not included. The single highest-value section in the document. Explicitly list the adjacent work you are not doing, and how additional work would be priced.
- The next step and an expiry date. Say exactly what happens when they say yes, and state how long the pricing holds.
Common mistakes that cost you the project
- Leading with your company history instead of the client’s problem
- Listing activities (“strategy sessions”) instead of outcomes and deliverables
- Omitting the price, forcing another round of email before a decision can be made
- Leaving scope open-ended, which turns into unpaid work later
- No expiry date, so the proposal drifts for months at a price you no longer want to honour
- Sending a PDF attachment with no way to accept it, so nothing happens after “this looks good”
From proposal to signed to invoiced
A proposal only creates revenue at the moment it is signed and invoiced. Doing that in three separate tools — a document editor, an e-signature service and accounting software — is where deals stall. fylt’s e-signature and contract software lets a client accept and sign in the browser, and invoicing can raise a matching deposit invoice for you to review and send. See also the guide to writing a client proposal, the free invoice generator, consultants, Documents documentation, and the client document templates.
Proposal questions, answered
Yes. There is no account, no sign-up and no watermark, and the tool runs entirely in your browser, so nothing you type about your client or your pricing is sent to a server.
A strong proposal has seven parts: a short summary of the client's problem in their own words; the outcome you are proposing; a specific list of deliverables; a timeline with milestones; the price and payment schedule; what is explicitly out of scope; and a clear next step with an expiry date. The out-of-scope section is the one most often skipped and the one that prevents the most disputes.
Shorter than most people write. Two to four pages is right for the majority of service engagements. Decision-makers skim for the outcome, the deliverables, the timeline and the price, so anything that delays those four things reduces your chance of a yes. Move long background material, credentials and case studies to an appendix.
Yes, in almost every case. A proposal without a price forces an extra round of back-and-forth and gives the client nothing to approve. If the scope genuinely cannot be fixed yet, present a price range with the assumptions that would move it, or price a paid discovery phase as the first deliverable.
Include a line such as 'This proposal is valid for 30 days from the issue date.' It protects your pricing against cost changes and creates a legitimate reason to follow up. Two to four weeks is standard for most service work.
It can be, if it contains the essential terms — scope, price, timeline and payment terms — and both parties agree to it. Many service businesses combine the proposal and the agreement into one document that the client signs. Electronic signatures are recognised in many jurisdictions, including under ESIGN and UETA in the United States and eIDAS in the European Union. Applicable law and the terms of the document determine legal effect. For high-value or high-risk engagements, have a lawyer review your standard terms.
Agree the next step before you send it — 'I'll send this Thursday; shall we talk Monday?' — so the follow-up is already expected. If you do need to chase, follow up once after three to five working days with something useful attached rather than a bare 'just checking in', then once more near the expiry date.